Event Creation Step-by-Step

Event Creation To-Do’s
  1. Create Competitions
    • HELPDOC Competition Article: CLICK HERE
    • Competition: This is a folder that will hold all the information for the event you are setting up. This folder will store events year to year. For example, if you have a Memorial Day event each season’s event will be stored in the same competition folder.
  2. Create Event (Initial Pop-up – First Step of Creation)
    • HELPDOC Event Article: CLICK HERE (Start on step 5)
    • Seasonal year = 21/22 (Season that begins 8/1/2021)
    • Age Method: Choose calendar year; no effect on anything if you change it
    • Choose ALL dates that event will occur
    • Stature
      • Choose appropriate stature from the available list.
      • If the stature needed is not available, refer to State Director or HQ to edit to the appropriate level.
      • Stature is editable UNTIL the event starts. BE SURE THIS IS CORRECT when you set-up the event.
  3. Add Divisions
    • HELPDOC Creating Divisions Article: CLICK HERE (Start on step 7)
    • Create your first division, completing all information.  After you make your first, use the table to adjust and quickly add each additional division needed.​
      • Event/Gate/Other Pricing created on each division
        • What is entered IS the publicly visible price.  This is what the public will pay when they pay for an event online.
        • When requesting a payout, USSSA will take 5% of the amount paid by the public user as has been the case.
        • As a director, please be sure to adjust your fees to include that 5% processing fee.
  4. Adding Detail to an Event
    •  HELPDOC for Adding Detail Article: CLICK HERE
    • Complete EVERYTHING
      • ​Address box at the bottom is critical to search display for events
      • Comment boxes can be built with information, images, tables, etc. (HTML source code is not permitted for security reasons)
    • Review articles for additional tools and resources for your event
  5. Updating “Address” Fields on Event Info (View Image below)
    • ​Added on 7/22 – Venue Name:  You can list the venue information on this box to show where the event will be held
    • STATE field MUST be completed for the event to show in the Event Search.

  1. Setting up your event payment requirements
    • When creating your events, you can set the payment process with multiple configurations.  See the image below to see the possible options for configuration.
Possible Configurations and Required Set-ups
  • Require Payment at Entry
    • Allow Credit Cards: Yes
    • Accept Check Money Order Payments: No
    • Yes, Charge the credit card when someone initially enters: Yes
    • Active: Yes
  • Allow Entry No Payment Required
    • Allow Credit Cards: Yes
    • Accept Check Money Order Payments: Yes
    • Yes, Charge the credit card when someone initially enters: Yes
    • Active: Yes
  • Allow Entry with no Payment but Require Credit Card to Hold spot
    • Additional Information on this Process
      • This process works in conjunction with Entry Status
      • Team enters credit card, it is not charged until you set their status to Accepted
    • Allow Credit Cards: Yes
    • Accept Check Money Order Payments: No
    • Yes, Charge the credit card when someone initially enters: No
    • Active: Yes
  1. Adding Venues
    • HELPDOC for Adding Venues: CLICK HERE
    • The process for venues on an event in GotSport is this:
      • Add Venues to your organization
      • All Venues on your organization will be added to the events you create
      • User can remove or deactivate venues not needed for that particular event
  2. Activating Registration for an Event
    • HELPDOC for Activating your Registration: CLICK HERE
    • This will open registration to teams
    • Generates an event link for your Registration page of that event
  3. State Director/RMP Event Approval and Review
    • HELPDOC for Approving Divisions: CLICK HERE
    • On your Region Organization
    • View on Region tab, select Events.  On the list of Events, click on the Divisions and approve the divisions for the event.